Job vacancy Procurement Manager

Our client is a logistics client based in Klang. They are now looking for a procurement manager with expertise in contract and tender management.

Responsibilities :

• To administer the procurement processes (RFQ/RFT/RFA) for CAPEX and Maintenance projects; and achieve completeness within the KPI.
• Monitor the preparation of the Tender documents within the KPI after approval at the TSC for CAPEX projects.
• Managing the sourcing process for the potential Vendors for the Tender processes.
• To liaise with the Process Owner on the preparation of the Tender Document and arrangement of tender briefing & site visit.
• Managing the creation of the RFQ/RFT/RFA in the Procurement system and providing necessary assistance to the Vendor during the submission processes.
• Preparation of the progress report for each project sent for Tender processes.
• Managing the safekeeping of the Tender Deposit and arranging for the return of the deposit to the unsuccessful Vendor once the project is awarded.
• Safeguard Company interest by ensuring the Insurance cover note and Performance Bond for the CAPEX project is ready and submitted prior to project commencement.
• Managing Contract Masterfile to ensure the Contract is valid and renewed on time by sending a monthly reminder to all process owners.
• Liaison person to the Legal Department for the process of Letter of Award and Service Agreement.
• Managing new Vendor registration processes; from compiling the documents for the prequalification process, notifying and following up for Technical and Financial evaluation, and notifying the status of registration of the Vendor.
• To prepare and manage Vendor database for annual review.
• Monitor and identify any enhancement to the current process flow for the tender process.
• Assisting in managing staff under the procurement division on tender-related matters.
• Commenting on enhancement for automation under the current tender process flow.

Requirements:

• At least a degree holder and 3 years of experience in project administration. 
• Excellent written and verbal communication. 
• Strong interest and high-level understanding of Contract and Tender Management
• Working knowledge of Microsoft Word, Excel & PowerPoint. 
• Extremely detail-oriented. 
• Ability to multi-task and handle numerous projects simultaneously.
• Works well under pressure and within timeline constraints. 
• Motivated and self-starter. 
• Works well individually and in a team setting

Only shortlisted candidates will be notified